Step 1: Determine the Ground Rules

1 RFP Examples

RFP Example

US Department of Education, Title III Strengthening Institutions
  • Estimated Range of Awards: $400,000-$450,000 per year.
  • Estimated Average Size of Awards: $425,000 per year.
  • Maximum Award: We will reject any application that proposes a budget exceeding $450,000 for a single budget period of 12 months. The Assistant Secretary for the Office of Postsecondary Education may change the maximum amount through a notice published in the Federal Register.


Allowable Costs

National Collegiate Inventors & Innovators Alliance – Course & Program Grant Guidelines
  • Eligible line items include: supplies, travel, technical services, expenses related to students’ performing patent searches or creating marketing analyses, business plans, or prototypes.
  • Ineligible expenses include overhead, faculty salaries, wages for students during the academic year, publicity expenses, and legal and other expenses of business formation or operation.


F&A Rates

  • Kansas Health Foundation
    • 10% of total direct cost
  • Murdock Charitable Trust, Research Grant
    • No indirect project costs.


Cost Sharing Requirements

  • ABC Partnerships for Innovation
    • Cost sharing at a level of 10% of the requested total amount of grant funds is required for all proposals submitted in response to this announcement.
  • DOE Implementation Awards Program
    • Funding: cost sharing on a minimum one-to-one ratio is a requirement for the implementation grants, i.e., for every dollar provided by DOE, the recipient must provide a dollar in cost share.


Limits on Categories

NIH Centers of Biomedical Research Excellence 

  • An applicant must request a project period of five years and may request a budget for direct costs of up to and no more than $1.5 million per year, excluding facilities and administrative (F&A) costs on consortium arrangements. The applicant may also request additional direct costs in year one only of up to $500,000 as a one-time expenditure for Alteration and Renovation of laboratory or animal facilities.


Required Budget Item

NSF Biocomplexity in the Environment: Integrated Research and Education in Environmental Systems
  • Budgets should include travel funds for Principal Investigators (PIs) to attend a workshop or meeting of those supported in this program every 2 or 3 years.
Read the application guidelines carefully.



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Budget Basics for Grant Writing Copyright © by Leslie Paige and Misty Koonse is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License, except where otherwise noted.

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